Careers

Executive Office Manager
Orthodontic Partners' Service Center
710 Kenmoor Ave SE, Suite 105, Grand Rapids, Michigan
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Orthodontic Partners is a national Orthodontic Support Organization which acquires orthodontic practices and provides partner doctors with a full range of administrative, marketing, HR, financial support services. This enables partner doctors to maintain their clinical autonomy as well as the identity of their practice, while freeing them to focus on high quality and highly efficient patient care. Founded by Dr. Jamie Reynolds and Dr Jeff Kozlowski, two clinical experts in orthodontic efficiency, and led by Chip Hurlburt an experienced CEO, the organization is backed by FFL Partners, a long-standing healthcare investor. The founding doctors are also entrepreneurs. Both co-founded OrthoFi, a company that provides proprietary software and services to help make orthodontics more affordable. Orthodontic Partners seeks to revolutionize Orthodontics industry by making orthodontic care more convenient, affordable, faster and easier for patients.

Summary of Position:

The Executive Assistant will provide high-level administrative support to the CEO and other senior staff.

Essential Job Function:

  • Provides high-level administrative and logistical support and assistance to the CEO and other assigned leadership staff.
  • Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other document management.
  • Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
  • Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
  • Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping planning travel and meetings
  • Anticipate and prepare information and materials needed by the leadership for meetings, appointments, and events.
  • Gathers, collects, records, tracks and verifies data and information from multiple sources.
  • Arranges travel and accommodations for executives.
  • Compiles, reviews and generates reports, statistics, timelines, graphs, correspondence and presentations.
  • Performs other related duties and additional duties leads special projects as assigned by executives.

Knowledge, Skills and Abilities:

  • Excellent written and verbal communication skills, including the ability to communicate at various levels of the organization and with key external stakeholders.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines and multi-task.
  • Leverage sound judgment and initiative in unique situations.
  • Ability to function well in a high-paced and at times stressful environment.
  • High degree of confidentiality.
  • Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
  • Able to type minimum of 50 words per minute.
  • Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
  • Proactivity and self-direction Interpersonal skills

Education and Experience

  • High school diploma required; Bachelor’s degree in Business Administration or related field preferred.
  • At least four years of related experience required.
  • Current Notary or willing to get Notary license upon hire

Orthodontic Partners is an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

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